¹Reasonable and ordinary electrical usage is determined at the discretion of the New York State Fair.
²Requests for corner booth locations shall incur an additional fee of One Hundred Dollars ($100.00) per corner requested and are subject to availability at the sole discretion of the Junior League.
³For purposes of this Agreement, a “Not-for-Profit” organization shall mean an entity that is exempt from federal income taxation under Section 501(c)(3) or other applicable section of the Internal Revenue Code and is duly recognized as such by the Internal Revenue Service.

Merchants claiming Not-for-Profit status shall submit to Junior League, together with the executed Agreement, their most recent federal tax return (Form 990, 990-EZ, or applicable equivalent) evidencing their tax-exempt status for the current tax period. Failure to submit such documentation

SECOND. Payment, Reservation and Cancellation
To secure reservation of booth space for Merchant, this Agreement must be fully executed and returned to the Junior League no later than thirty (30) days prior to the commencement of the Event (October 14, 2026) (the “Deadline”), together with payment of the full balance of the booth rental fee (less any applicable deposit4 ) and submission of either a certificate of insurance or a signed Merchant Release and Waiver of Liability.
Failure to remit full payment, executed Agreement and either a certificate of insurance or a signed Merchant Release and Waiver of Liability by the Deadline will render the reservation null and void, unless otherwise agreed in writing by the Junior League.

All vendors who pay in full will be assigned booth space prior to the commencement of the Event. Contracts that are not paid in full by the Deadline are not guaranteed their preferred booth locations and shall receive booth location assignments based on availability at Junior League’s discretion.

Merchant shall be liable for the balance of the full booth rental fee on or before the Deadline, unless Merchant provides written notice of cancellation to the Junior League explicitly stating that the Merchant does not intend to participate in the Holiday Shoppes. Failure to pay in full or notify Junior League of non-participation by the Deadline shall entitle Junior League to retain all deposits and payments received and to assign the reserved booth to another party. Furthermore, the Junior League shall be entitled to immediate payment of the entire balance owing for any unpaid rental fee by Merchant if Merchant notifies the Junior League after October 15, 2026 that it will not be participating in the Show and if the League cannot fill the booth assigned to that Merchant, unless otherwise arranged in writing with the Junior League.

Junior League reserves the right to cancel this Agreement at any time, provided that written notice of such cancellation is given to the Merchant and any amounts remitted by Merchant as booth rental fees shall be refunded to the Merchant at that time.

Booths will be assigned according to the date full payment is received for the total balance of the booth rental fee and the number of years participating. The Junior League retains sole discretion in determining booth locations.

THIRD. Merchandise and Shipping Obligations
Merchant agrees to ship all merchandise ordered at The Holiday Shoppes to the appropriate customers no later than December 10, 2026. n the event that any of such ordered merchandise cannot be shipped by such date, Merchant shall notify each affected customer in writing and promptly return any deposits or purchase price payments made by such customer upon request.

Merchant agrees to indemnify and hold harmless the Junior League from and with respect to any claims, damagers, losses, expenses or other liability, including attorneys’ fees and disbursements, arising out of or in connection with the delay or failure of Merchant to deliver any merchandise ordered at the Holiday Shoppes.

FOURTH. Booth Operations
Merchant shall use the booth rented hereunder solely for the purpose of displaying merchandise for sale at The Holiday Shoppes. Junior League will provide a number identifying the Merchant’s booth and one covered table and 2 chairs per booth rental. Merchant shall be responsible for providing signage and shelving as needed. Merchant may lease additional covered tables, chairs, and other items for use in the booth from the Junior League at an additional cost (Contracted directly between the show decorator, Century Party Rental. located at 933 Church St, N Syracuse NY, and the Merchant) over and above the booth rental fees listed supra. Please note, merchants are not permitted to rent additional pipe and draping directly from Century Party Rental to increase their booth size. Any and all changes to booth sizes must be applied for and approved by the Junior League and paid for in accordance with the booth rental fees as described herein. For the booth rental fee of booth sizes exceeding 10 x 40, please contact the Junior League of Syracuse for pricing information.

In order to avoid undue duplication of displays, Merchant agrees to limit its display to Merchant’s own merchandise and to merchandise as described infra and agreed upon by Junior League and Merchant in advance of the Show.

Merchant shall not display the merchandise of a third party, sublease or share the rented booth with any other party without express written consent of Junior League. All approved third parties shall agree in writing to be bound by the terms of this Agreement.

Merchant's use of the booth, including, without limitations, signage and displays, will be in conformance with the guidelines and rules of the Junior League concerning displays and use of booths. Such guidelines are hereby incorporated by reference and made a part of this Agreement. If Merchant’s use of the booth includes any activity considered cooking, Merchant shall pay the Junior League a additional fee at check-in. The additional cost for such usage is subject to the rate established by the New York State Fair.

FIFTH. Permitted Merchandise
The following is the general description of the merchandise to be displayed by Merchant at The Holiday Shoppes:

Under no circumstances shall Merchant sell, display or offer for sale any other merchandise without the express written approval of The Holiday Shoppes Merchant Chairperson(s). The Junior League will not allow any merchandise that it feels is inappropriate for the event. Merchandise with offensive language and/or sexual content is prohibited. The Junior League reserves the right to require items to be removed from the booth.

SIXTH. Setup and Teardown
Setup shall occur between the hours of 12:00 PM and 7:00 PM on Thursday, November 12, 2026 unless otherwise agreed in writing by the Junior League. Early move-in is prohibited. Merchant must check in with The Holiday Shoppes Merchant Chairperson(s) to set up. ehicles are prohibited inside the Event space without the prior written approval of the Holiday Shoppes Merchant Chairperson(s). Upon failure to vacate the premises by 7:00 PM on Thursday, November 12, 2026, Merchant agrees to reimburse the Junior League for any and all additional costs and other related expenses the Junior League shall incur from the New York State Fairgrounds due to delay.

Merchant agrees to maintain booth operations during all Event hours of The Holiday Shoppes. Merchant is prohibited from packing merchandise for removal prior to 4:00 PM on Sunday, November 15, 2026. Merchants whom fail to comply may be deemed ineligible for future Holiday Shoppes, please refer to the section on Merchant Ineligibility. Merchant shall vacate the premises by 7:00 PM on Sunday, November 15, 2026.

Upon failure to vacate premises by 7:00 PM on Sunday, November 15, 2026, Merchant agrees to reimburse the Junior League for any and all additional costs incurred for the removal, storage, rental costs and other related expenses the Junior League shall incur due to the Merchant’s untimely removal.

SEVENTH. Taxes
Merchant is responsible for collection and remittance of applicable New York State sales tax and other applicable taxes on sales of merchandise by Merchant, and to comply with all requirements of the New York State Department of Taxation prerequisite to or otherwise applicable to the sale of merchandise.

EIGHTH. Insurance, Risk, and Indemnification
Merchant shall assume all risks with respect to Merchant’s merchandise, including fire, theft and any other type of damage or loss, and any insurance thereon must be provided at the expense of the Merchant. The Junior League requires that either a signed Merchant Release and Waiver of Liability or a Certificate of Insurance naming The Junior League of Syracuse Inc, 431 East Fayette Street, Suite 225, Syracuse, NY 13202, as other insured be submitted with the return of this contract.

Merchant agrees to indemnify and hold harmless the Junior League from and against any losses, expenses, claims suits, judgments or liabilities (including reasonable attorney’s fees and disbursements) resulting from faulty or defective merchandise purchased and/or ordered at the Holiday Shoppes, from the acts or omissions of any employees, agents, or representatives of Merchant, from injury to any individual or damage to property resulting from unsafe installation or arrangement of Merchant product display, or from any violation of any provision of this Agreement or any applicable laws, rules or regulations, including but not limited to any rules of the New York State Fair.

Neither the Junior League of Syracuse, Inc. or its event "The Holiday Shoppes" shall be liable to the Merchant, or his/her employees, agents or representatives for personal injury (including death) or property damages or loss of any kind arising out of or in connection with the operation of The Holiday Shoppes.

NINTH. Raffle Donation
Merchant shall provide a in-kind donation for the Holiday Shoppes raffle with a minimum retail value of $50 to be presented upon check-in with the Holiday Shoppes Merchant Chairperson(s) on Thursday, November 12, 2026. Upon failure to present the in-kind donation at check-in shall delay booth set up until the item has been presented.

TENTH. Overnight Parking and Additional Services
If Merchant requires parking for a camper(s) or other type of overnight vehicle(s) on the New York State Fairgrounds, prior written approval must be obtained from the Junior League no later than thirty (30) days prior to the Event. Merchant shall submit a written request detailing vehicle type, dates and duration. Upon approval, Merchant shall pay the Junior League a per day fee for each camper(s) or other type of overnight vehicle(s) at check-in. The additional cost for such usage is subject to the per day rate established by the New York State Fair and hook-up needs.

Requests for electrical service exceeding 1000 volts or additional utilities must be made in writing no later than thirty (30) days prior to the Event and are subject to supplemental charges.
Phone and internet service beyond standard and customary usage must be arranged by Merchant. For more information, please refer to nysfair.org/non-fair-rental-information/event-producers-faq. Cellular telephones may be used.

ELEVENTH. Late Payment and Collection
Any sums due Junior League hereunder and not timely paid shall bear interest at the maximum contract rate allowed by New York State law from the date payment is due; and the Merchant shall further be liable for any cost of collection, including reasonable attorney’s fees.

TWELFTH. Compliance with Rules and Laws
Merchant shall comply with all rules, regulations and laws including obligations contained in the Agreement between the Junior League and the New York State Fair.

THIRTEENTH. No Smoking Policy
Smoking, vaping, or the like is strictly prohibited within the New York State Fairgrounds. For more information on designated smoking areas, please refer to nysfair.org.

FOURTEENTH. Assignment
Merchant cannot assign this Agreement to any other party. Any attempt to assign this Agreement by Merchant will be null and void and constitute a breach of this Agreement.

FIFTEENTH. Merchant Ineligibility
Failure to comply with any covenants or agreements contained herein may result in Merchant’s ineligibility for future Holiday Shoppes participation.

SIXTEENTH. Solicitation
Merchant acknowledges and agrees that solicitation of customers by Merchants, within their assigned booth spaces and during the hours of the Event, is permitted and encouraged as part of the sales activity. However, solicitation outside of assigned booth spaces, including in common areas, aisles, or other Merchants’ booths, is strictly prohibited without the prior written consent of the Junior League. Merchant shall conduct all solicitation activities in a manner that does not interfere with other Merchants or the orderly operation of the Event.

SEVENTEENTH. Merchant Referral Program
The Junior League may, at its sole discretion, offer a Merchant Referral Program pursuant to which a current Merchant may receive a one-time credit in the amount of Fifty Dollars ($50.00) (the “Referral Fee Reduction”) applied solely toward the outstanding balance of the booth rental fee for the Holiday Shoppes event in a given calendar year by referring a new Merchant who participates in the same year’s Event.

The Referral Fee Reduction shall be limited to two (2) credits per Merchant per calendar year. Such credit shall not be applied toward any deposit or down payment, shall not have any cash or monetary value, shall be non-transferable between Merchants, and shall not be carried over to any subsequent Event years.

To be eligible to receive the Referral Fee Reduction, both the referring Merchant and the newly referred Merchant must participate in the same calendar year’s Holiday Shoppes event. The Referral Fee Reduction shall be awarded exclusively to one (1) Merchant per new Merchant referral. In the event that more than one Merchant claims the same new Merchant referral, the Referral Fee Reduction shall be granted to the Merchant whose name or business appears on the new Merchant’s completed application.

The new Merchant must indicate the referring Merchant’s name or business on their application at the time of submission. Requests or claims for referral credit made subsequent to the submission of the new Merchant’s application shall not be accepted or honored. Not-for-profit organizations are expressly excluded from eligibility to participate in the Merchant Referral Program and shall not receive Referral Fee Reductions. The Junior League expressly reserves the right to modify, deny, or revoke any Referral Fee Reduction in its sole discretion.

EIGHTEENTH. Accessibility and Compliance
Merchant agrees to comply with all applicable federal, state, and local laws, regulations, and ordinances, including without limitation, the Americans with Disabilities Act (ADA) and any other laws relating to accessibility and non-discrimination.

Merchant shall ensure that merchandise displays, booth constructions, and operations provide reasonable access and accommodations to all individuals, including those with disabilities. Merchant is responsible for any accommodations or modifications necessary to comply with such requirements within their booth space.

NINETEENTH. Merchant Promotion and Advertising
Merchant agrees to reasonably assist in the promotion and marketing of The Holiday Shoppes event. This may include, but is not limited to, displaying event promotional materials, sharing event information on Merchant’s social media platforms, websites, or mailing lists, and other mutually agreed-upon promotional activities.

The Junior League may provide Merchant with promotional materials and guidelines to facilitate such efforts. Merchant acknowledges that proactive participation in event promotion benefits both the Event and its vendors. Failure to reasonably support promotional activities may be considered a breach of this Agreement and affect eligibility for future participation.

TWENTIETH. This Agreement, when executed by Merchant, shall constitute an offer from Merchant to Junior League upon the terms and conditions set forth above. When this Agreement has been executed by Junior League subsequent to its execution by Exhibitor, it shall automatically become a contract binding upon the parties. This Agreement constitutes the entire understanding between the parties relating to its subject matter and supersedes all prior agreements. It may only be amended in writing signed by both parties.